Goodbye Paper Chaos: How Joisto Digital Archive Simplifies Document Management

In today’s digital-first world, paper-based document management is more than just outdated. It is costly, error-prone, and inefficient. From lost files and slow retrieval to compliance risks and high storage expenses, paper chaos is a real barrier to productivity and growth.

That’s where Joisto steps in.

The Hidden Costs of Paper-Based Systems:

• High operational costs from printing, storage, and manual handling.Example: According to Pairsoft, filing cabinets can consume over 50% of office space and 80% of stored documents are never accessed again.
• Lost productivity due to time-consuming document retrieval. Example: Professionals spend up to 21 days per year reviewing documents and another six days looking for lost files.
• Security risks tied to misplaced or unauthorized access to sensitive data. Example: A 2023 study by Ponemon Institute found that the average data breach costs small businesses $1.5 million in recovery.
• Compliance challenges from incomplete audit trails and scattered records. Example: One of the Spanish bank was fined €6 million for insufficient transparency and improperly obtained customer consent.

Your Digital Gateway to Order and Efficiency

Joisto Digital Archive transforms how your organization handles documents. It’s more than just a digital filing cabinet—it’s a secure, compliant, and intelligent platform that brings structure to your information chaos.

With Joisto, you can:

• Digitize and centralize all document types—from contracts to HR files and invoices.
• Enable instant access to documents from anywhere, with powerful search and indexing capabilities.
• Ensure compliance with GDPR, ISO standards, and long-term digital preservation requirements.
• Protect sensitive data with enterprise-grade encryption and user access controls.

Use Case: HR Departments – Instant Access to Employee Records

Imagine eliminating the time it takes to retrieve a single employee file. Joisto allows HR professionals to search, access, and update records instantly, all while maintaining strict access controls and an automated audit trail. The result? Faster onboarding, better service, and full compliance.

Use Case: Legal & Finance – Secure, Tamper-Proof Archiving

Whether it’s contracts, audit trails, or confidential financial reports, Joisto ensures documents are stored in tamper-proof, timestamped containers, ready for future audits or legal reviews. No more last-minute panic. No more file room drama.

Digital Archiving = Strategic Advantage

By replacing physical folders with intelligent digital workflows, your team reclaims valuable time and reduces risk. Joisto not only simplifies document management—it turns it into a competitive advantage.

• Cut costs tied to paper, storage, and administration.
• Improve response times with smarter access and retrieval.
• Support sustainability goals by going paperless.
• Strengthen data integrity and regulatory compliance.

Step into the future without the paper trail

Say goodbye to filing cabinets and hello to clarity. Whether you’re digitizing a decade of records or designing a compliant workflow from day one, Joisto helps you future-proof your document strategy.

Because when your documents are organized, your business is too.

Discover how Joisto can help your organization eliminate paper chaos and unlock smarter document management.

Discover a secure, user-friendly cloud platform for archiving and retrieving your documents. Joisto Digital Archive ensures full GDPR compliance, offers automated retention policies.